Constitution

ARTICLE II - Purpose


The purpose of the association shall be the promotion of men's and women's intercollegiate competition in cross country and track and field among the colleges that are members of the association. The association shall sponsor championships in cross country, indoor and outdoor track and field.




ARTICLE III - Membership


Sec. 1: Membership in this association shall be limited to members of the NCAA in good standing with all requirements set forth herein.
Sec. 2: Each university or college on joining the association thereby agrees to accept the by-laws and rules of the association.




ARTICLE IV - Application for Membership


Sec. 1: Any college in New England desiring to be admitted to this association shall present to the Commissioner and said association a written notice to that effect four weeks in advance of the fall convention. This written application must be submitted by the athletic director of the petitioning institution. Sec. 2: All applications for membership shall be voted upon at the fall convention of the association, when, if two-thirds majority of the colleges represented vote in favor thereof, such college or colleges applying shall be admitted to this association and therefore become immediately eligible to compete in the championships in which they have declared NCAA sponsored teams. Sec. 3: Upon admission to the association, an initial fee of $100 shall be paid to the association. Sec. 4: Requests to become a member may be made when previously stated criteria are fulfilled and if the institution sponsors representative intercollegiate programs in any of the following sports: (a) cross country (b) indoor track (c) outdoor track. In addition, proof of sponsorship for each season must be documented by the NCAA publication "SPORT SPONSORSHIP" for two consecutive seasons in each sponsored sport. Evidence of said documentation must be submitted to the commissioner, along with a published schedule for each sport sponsored, and verification by a faculty representative that the sports have been recognized by the faculty of the institution petitioning for membership in the association. Sec. 5: Members which do not fulfill the stated criteria may lose their membership status (refer to Article V).




ARTICLE V - Expulsions


Sec. 1: Any college may be expelled from the association by a two-thirds vote of the colleges represented at any convention of the association. The commissioner, however, must serve an official notice upon the college against which the charges are preferred, and also notify the other colleges of the association of such proceedings at least 14 days before the date of the convention. Sec. 2: Reasons for which a college may be expelled from the association shall be, but not limited too: (a) failure to maintain membership criteria, (b) failure to pay all assessments and fines under the conditions herein before specified, (c) participation in any transaction by which the good name of the association may be imperiled. Sec. 3: Any college so expelled can be readmitted only in the manner that outside colleges become members.




ARTICLE VI - Jurisdiction and Management


Sec. 1: This association shall be an independent organization governed entirely by its own by-laws and rules of athletics. Sec. 2: The management and general supervision of the affairs of this association shall be entrusted to a convention(s) composed of athletic administrators and coaches. Each member college of the association is entitled to one vote at the conventions. Sec. 3: Voting will be done by the Athletic Director or representative. A representative must present to the presiding officer of the convention written authorization from their athletic director stating his/her right to represent such college/university in all matters before the convention. (Refer to Article XV, Sec. 5)




ARTICLE I - Name


The name of this association shall be the New England Intercollegiate Amateur Athletic Association (NEICAAA).




ARTICLE VII - Officers and Executive Committee


Sec. 1: The offices of this Association, all of which must be held by athletic administrators, shall be President, Vice President and Second Vice President. These officers together with the President of the New England Men's Track Coaches Association, the President of the New England Women's Track Coaches Association, the Commissioner of the NEICAAA and two additional athletic administrators shall form an Executive Committee to which the immediate management of this association shall be entrusted. Sec. 2: Elections and terms of offices and members of the Executive Committee are as follows:
(a) The President, Vice President, and Second Vice President shall be elected at the convention for a three year term.
(b) The above elections shall be by ballot and shall require a majority vote of all the colleges represented at the convention.
(c) New officers and members of the Executive Committee shall take office immediately after their election.
(d) It shall be so arranged that the terms of the athletic administrators of the Executive Committee, shall expire in rotation, with all athletic administrators eligible for re-election to the Executive Committee.
(e) Only the duly elected members of the Executive Committee, or their designated representatives, shall have the privilege of voting at the annual Executive Committee meeting.
(f) The Executive Committee shall act as the nominating committee to fill vacancies within the Executive Committee.
(g) No member institution may be represented, at any time, by more than one athletic administrator on the Executive Committee serving in the office of President, Vice President, or Second Vice President. Sec. 3: It is the responsibility of any member of the Executive Committee who vacates a position while in office to notify the Commissioner within 14 days of such vacancy. It will then become the responsibility of the Executive Committee to fill the vacancy for the completion of the term. Sec. 4: It shall be the duty of the President, and in his absence of the Vice President(s), to preside at all meetings of the Executive Committee. Sec. 5: The Commissioner of the NEICAAA shall preside at all conventions of the association in the absence of the President and Vice-President(s).




ARTICLE XV - Conventions and Representations


Sec. 1: There will be one convention of the association and it shall be held in the month of September. Sec. 2: Special conventions of the association may be called by the President, Commissioner, or at the written request of any three athletic administrators of the association, provided that a notice of such meeting shall be sent to each college at least 14 days before the date assigned for such meeting. Sec. 3: The order of business in a convention shall be as follows: (a) Roll Call (b) Reading, correction and adoption of minutes of last meeting (c) Election of officers (d) Reports of committees (e) Unfinished business (f) New business Sec. 4: Parliamentary proceedings of this association not herein provided for shall be governed by Robert's Rules of order. Sec. 5 At all conventions, each member institution of the association shall be entitled to only one vote, said vote to be cast by the delegate chosen by their college. (Refer to Article VI, Sec. 3) All votes shall be recorded.




ARTICLE XIV - Dues and Finance


Sec. 1: Each member of the association shall pay ($250) per sport per gender (maximum-$1000) as a yearly assessment, which shall be paid on or before the closing date of the annual cross country championships. If the annual dues are not paid, the Commissioner may refuse to allow institutions in arrears to compete in future championships. NOTE: New members also subject to initiation fee set forth in Article IV, section 3. Sec. 2: If a deficit shall occur, the Executive Committee may recommend an assessment divided equally among the member institutions. Sec. 3: All bills against the association shall receive the approval of the President, or the Commissioner, before payment. Sec. 4: The expenses incurred by the Commissioner in executing the business of the association shall be born by the association. Expenses incurred by the officers and members of the Executive Committee, and such other committees as are appointed by the convention or the President, shall be paid by the member institutions of the individual representatives. Sec. 5: Upon dissolution of the association, all assets and/or liabilities will be distributed equally to the association.




ARTICLE XIII - Special Committees


The Commissioner shall be empowered to establish Special Committees to secure more information, investigate a situation, and bring back a report or a recommendation to the membership at a convention. I.E. Site Selection Committee, Constitution Committee, etc.




ARTICLE XII - Standards Committee


The Standards Committee shall establish and maintain qualifying standards for events contested in the Championships.




ARTICLE XI - GAMES COMMITTEE


The five member Games Committee is to be comprised of the President of the New England Coaches Association and four at-large members appointed by the Commissioner. The President of the New England Coaches Association shall serve as the Chairman of the Games Committee. In addition to providing the Commissioner with specialized assistance and guidance, prior to and during the championships, the Games Committee will also serve as the Jury of Appeals for protests relating to matters that develop during the conduct of the championships.




ARTICLE X - Duties of the Commissioner


Sec. 1: The Executive Committee delegates the entire control, within the by-laws, to the Commissioner for the organization and management of the association's cross country, indoor and outdoor track and field championships, including the naming of officials, payment of officials, and selection of committee members. Sec. 2: The Commissioner shall serve as the Secretary/Treasurer to the Executive Committee. Sec. 3: The Commissioner shall appoint a Games Committee to assist in the management of the annual championships. Sec. 4: The Commissioner shall also appoint an individual annually to the Standards Committee. Sec. 5: In addition to the aforementioned Sections 1-4, the Commissioner shall be responsible for the following: a. Keep accurate records of all proceedings of the association and mail reports to all member Athletic Directors and coaches. b. Issue notices of all meetings including the substance of the material to be covered. All mailings shall be made to both Athletic Directors and coaches except as provided herein. c. Issue bills to member institution athletics directors for annual dues and to collect and manage such funds. d. Account for all monies received by the association and expended by the Commissioner with the accounts at all times open to inspection by any officer or Executive Committee member of the association. e. Prepare an annual report of the financial condition of the association which shall be submitted to the Executive Committee for review and approval at its annual fall meeting. Such report shall be sent to all members upon Executive Committee action. f. Issue and receive entries from member colleges for association championships. Entry materials shall be e-mailed to the coach and posted on the web site. g. Keep an accurate account of the annual championships including the official results and score. Such official results and scores shall be posted on the web site. h. Notify member colleges of any change of officers or members of the Executive Committee. i. Notify member colleges of applications for membership, proposed by-law changes, proposed expulsion of members, etc., within the time requirements described herein. j. Represent the Executive Committee and the association in handling the day-to-day business of same and all details in connection with the annual championships. k. Provide for appropriate awards at the conclusion of the annual championships. l. Revise the constitution every four years, effective with the fall 1990 convention, and distribute revised editions, as may be needed, with date of publication. m. Hire and oversee a press steward whose duties will not be limited to: press releases for championships, selection of outstanding athlete of the week, conduct polls for coach and athletes of the year (men and women) and monitor the web site. Annual stipend not to exceed $2000.




ARTICLE IX - The Commissioner


The Executive Committee shall appoint a Commissioner for a one year term at their annual fall meeting. The Commissioner is directly responsible to the Executive Committee and shall not be a coach of a member institution. For such services, there shall be an annual stipend of $6,000.




ARTICLE VIII - Duties of the Executive Committee


The Executive Committee shall meet before the fall convention of the NEICAAA to: a. review the financial records of the association as presented by the Commissioner b. review the actions of the annual conventions from the previous year c. review records established in the championships and rule on their acceptance d. chart the future direction of the association e. appoint a Commissioner for a one year term




ARTICLE XVI - Constitutional Changes


Sec. 1: Changes in the constitution and by-laws may be made by a two-thirds vote of the colleges represented at a convention of the association. Sec. 2: No change shall be made under Section 1 of this Article unless a written copy of the proposed change is sent to the Commissioner at least four weeks before a convention of the association. A written copy of such proposed amendment must be sent by the Commissioner to the member colleges at least two weeks prior to the convention. Sec. 3: Constitutional changes between conventions may be accomplished by a mail ballot. To be effective, a mail ballot requires a two-thirds affirmative vote of the entire membership. No mail ballot will be sent to the membership within 30 days of a convention.




FULL CONSTITUTION


ARTICLE I - NAME The name of this association shall be the New England Intercollegiate Amateur Athletic Association. (NEICAAA) ARTICLE II - PURPOSE The purpose of the association shall be the promotion of men's and women's intercollegiate competition in cross country and track and field among the colleges that are members of the association. The association shall sponsor championships in cross country, indoor and outdoor track and field. ARTICLE III - MEMBERSHIP Sec. 1: Membership in this association shall be limited to members of the NCAA in good standing with all requirements set forth herein. Sec. 2: Each university or college on joining the association thereby agrees to accept the by-laws and rules of the association. ARTICLE IV - APPLICATION FOR MEMBERSHIP Sec. 1: Any college in New England desiring to be admitted to this association shall present to the Commissioner and said association a written notice to that effect four weeks in advance of the fall convention. This written application must be submitted by the athletic director of the petitioning institution. Sec. 2: All applications for membership shall be voted upon at the fall convention of the association, when, if two-thirds majority of the colleges represented vote in favor thereof, such college or colleges applying shall be admitted to this association and therefore become immediately eligible to compete in the championships in which they have declared NCAA sponsored teams. Sec. 3: Upon admission to the association, an initial fee of $100 shall be paid to the association. Sec. 4: Requests to become a member may be made when previously stated criteria are fulfilled and if the institution sponsors representative intercollegiate programs in any of the following sports: (a) cross country (b) indoor track (c) outdoor track. In addition, proof of sponsorship for each season must be documented by the NCAA publication "SPORT SPONSORSHIP" for two consecutive seasons in each sponsored sport. Evidence of said documentation must be submitted to the commissioner, along with a published schedule for each sport sponsored, and verification by a faculty representative that the sports have been recognized by the faculty of the institution petitioning for membership in the association. Sec. 5: Members which do not fulfill the stated criteria may lose their membership status (refer to Article V). ARTICLE V - EXPULSION Sec. 1: Any college may be expelled from the association by a two-thirds vote of the colleges represented at any convention of the association. The commissioner, however, must serve an official notice upon the college against which the charges are preferred, and also notify the other colleges of the association of such proceedings at least 14 days before the date of the convention. Sec. 2: Reasons for which a college may be expelled from the association shall be, but not limited too: (a) failure to maintain membership criteria, (b) failure to pay all assessments and fines under the conditions herein before specified, (c) participation in any transaction by which the good name of the association may be imperiled. Sec. 3: Any college so expelled can be readmitted only in the manner that outside colleges become members. ARTICLE VI - JURISDICTION AND MANAGEMENT Sec. 1: This association shall be an independent organization governed entirely by its own by-laws and rules of athletics. Sec. 2: The management and general supervision of the affairs of this association shall be entrusted to a convention(s) composed of athletic administrators and coaches. Each member college of the association is entitled to one vote at the conventions. Sec. 3: Voting will be done by the Athletic Director or representative. A representative must present to the presiding officer of the convention written authorization from their athletic director stating his/her right to represent such college/university in all matters before the convention. (Refer to Article XV, Sec. 5) ARTICLE VII - OFFICERS AND EXECUTIVE COMMITTEE Sec. 1: The offices of this Association, all of which must be held by athletic administrators, shall be President, Vice President and Second Vice President. These officers together with the President of the New England Men's Track Coaches Association, the President of the New England Women's Track Coaches Association, the Commissioner of the NEICAAA and two additional athletic administrators shall form an Executive Committee to which the immediate management of this association shall be entrusted. Sec. 2: Elections and terms of offices and members of the Executive Committee are as follows: (a) The President, Vice President, and Second Vice President shall be elected at the convention for a three year term. (b) The above elections shall be by ballot and shall require a majority vote of all the colleges represented at the convention. (c) New officers and members of the Executive Committee shall take office immediately after their election. (d) It shall be so arranged that the terms of the athletic administrators of the Executive Committee, shall expire in rotation, with all athletic administrators eligible for re-election to the Executive Committee. (e) Only the duly elected members of the Executive Committee, or their designated representatives, shall have the privilege of voting at the annual Executive Committee meeting. (f) The Executive Committee shall act as the nominating committee to fill vacancies within the Executive Committee. (g) No member institution may be represented, at any time, by more than one athletic administrator on the Executive Committee serving in the office of President, Vice President, or Second Vice President. Sec. 3: It is the responsibility of any member of the Executive Committee who vacates a position while in office to notify the Commissioner within 14 days of such vacancy. It will then become the responsibility of the Executive Committee to fill the vacancy for the completion of the term. Sec. 4: It shall be the duty of the President, and in his absence of the Vice President(s), to preside at all meetings of the Executive Committee. Sec. 5: The Commissioner of the NEICAAA shall preside at all conventions of the association in the absence of the President and Vice-President(s). ARTICLE VIII - DUTIES OF THE EXECUTIVE COMMITTEE The Executive Committee shall meet before the fall convention of the NEICAAA to: a. review the financial records of the association as presented by the Commissioner b. review the actions of the annual conventions from the previous year c. review records established in the championships and rule on their acceptance d. chart the future direction of the association e. appoint a Commissioner for a one year term ARTICLE IX - THE COMMISSIONER The Executive Committee shall appoint a Commissioner for a one year term at their annual fall meeting. The Commissioner is directly responsible to the Executive Committee and shall not be a coach of a member institution. For such services, there shall be an annual stipend of $6,000. ARTICLE X - DUTIES OF THE COMMISSIONER Sec. 1: The Executive Committee delegates the entire control, within the by-laws, to the Commissioner for the organization and management of the association's cross country, indoor and outdoor track and field championships, including the naming of officials, payment of officials, and selection of committee members. Sec. 2: The Commissioner shall serve as the Secretary/Treasurer to the Executive Committee. Sec. 3: The Commissioner shall appoint a Games Committee to assist in the management of the annual championships. Sec. 4: The Commissioner shall also appoint an individual annually to the Standards Committee. Sec. 5: In addition to the aforementioned Sections 1-4, the Commissioner shall be responsible for the following: a. Keep accurate records of all proceedings of the association and mail reports to all member Athletic Directors and coaches. b. Issue notices of all meetings including the substance of the material to be covered. All mailings shall be made to both Athletic Directors and coaches except as provided herein. c. Issue bills to member institution athletics directors for annual dues and to collect and manage such funds. d. Account for all monies received by the association and expended by the Commissioner with the accounts at all times open to inspection by any officer or Executive Committee member of the association. e. Prepare an annual report of the financial condition of the association which shall be submitted to the Executive Committee for review and approval at its annual fall meeting. Such report shall be sent to all members upon Executive Committee action. f. Issue and receive entries from member colleges for association championships. Entry materials shall be e-mailed to the coach and posted on the web site. g. Keep an accurate account of the annual championships including the official results and score. Such official results and scores shall be posted on the web site. h. Notify member colleges of any change of officers or members of the Executive Committee. i. Notify member colleges of applications for membership, proposed by-law changes, proposed expulsion of members, etc., within the time requirements described herein. j. Represent the Executive Committee and the association in handling the day-to-day business of same and all details in connection with the annual championships. k. Provide for appropriate awards at the conclusion of the annual championships. l. Revise the constitution every four years, effective with the fall 1990 convention, and distribute revised editions, as may be needed, with date of publication. m. Hire and oversee a press steward whose duties will not be limited to: press releases for championships, selection of outstanding athlete of the week, conduct polls for coach and athletes of the year (men and women) and monitor the web site. Annual stipend not to exceed $2000. ARTICLE XI - GAMES COMMITTEE The five member Games Committee is to be comprised of the President of the New England Coaches Association and four at-large members appointed by the Commissioner. The President of the New England Coaches Association shall serve as the Chairman of the Games Committee. In addition to providing the Commissioner with specialized assistance and guidance, prior to and during the championships, the Games Committee will also serve as the Jury of Appeals for protests relating to matters that develop during the conduct of the championships. ARTICLE XII - STANDARDS COMMITTEE The Standards Committee shall establish and maintain qualifying standards for events contested in the Championships. ARTICLE XIII - SPECIAL COMMITTEES The Commissioner shall be empowered to establish Special Committees to secure more information, investigate a situation, and bring back a report or a recommendation to the membership at a convention. I.E. Site Selection Committee, Constitution Committee, etc. ARTICLE XIV - DUES AND FINANCE Sec. 1: Each member of the association shall pay ($250) per sport per gender (maximum-$1000) as a yearly assessment, which shall be paid on or before the closing date of the annual cross country championships. If the annual dues are not paid, the Commissioner may refuse to allow institutions in arrears to compete in future championships. NOTE: New members also subject to initiation fee set forth in Article IV, section 3. Sec. 2: If a deficit shall occur, the Executive Committee may recommend an assessment divided equally among the member institutions. Sec. 3: All bills against the association shall receive the approval of the President, or the Commissioner, before payment. Sec. 4: The expenses incurred by the Commissioner in executing the business of the association shall be born by the association. Expenses incurred by the officers and members of the Executive Committee, and such other committees as are appointed by the convention or the President, shall be paid by the member institutions of the individual representatives. Sec. 5: Upon dissolution of the association, all assets and/or liabilities will be distributed equally to the association. ARTICLE XV - CONVENTIONS AND REPRESENTATION Sec. 1: There will be one convention of the association and it shall be held in the month of September. Sec. 2: Special conventions of the association may be called by the President, Commissioner, or at the written request of any three athletic administrators of the association, provided that a notice of such meeting shall be sent to each college at least 14 days before the date assigned for such meeting. Sec. 3: The order of business in a convention shall be as follows: (a) Roll Call (b) Reading, correction and adoption of minutes of last meeting (c) Election of officers (d) Reports of committees (e) Unfinished business (f) New business Sec. 4: Parliamentary proceedings of this association not herein provided for shall be governed by Robert's Rules of order. Sec. 5 At all conventions, each member institution of the association shall be entitled to only one vote, said vote to be cast by the delegate chosen by their college. (Refer to Article VI, Sec. 3) All votes shall be recorded. ARTICLE XVI - CONSTITUTIONAL CHANGES Sec. 1: Changes in the constitution and by-laws may be made by a two-thirds vote of the colleges represented at a convention of the association. Sec. 2: No change shall be made under Section 1 of this Article unless a written copy of the proposed change is sent to the Commissioner at least four weeks before a convention of the association. A written copy of such proposed amendment must be sent by the Commissioner to the member colleges at least two weeks prior to the convention. Sec. 3: Constitutional changes between conventions may be accomplished by a mail ballot. To be effective, a mail ballot requires a two-thirds affirmative vote of the entire membership. No mail ballot will be sent to the membership within 30 days of a convention.





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